Administrative assistants keep businesses running smoothly — and employers want resumes that clearly show organization, communication, and multitasking skills. To stand out in today’s competitive hiring market, your resume needs to be ATS-friendly, achievement-focused, and tailored to the role.
Below are optimized administrative assistant resume examples for entry-level, experienced, executive, and specialized roles, along with templates and writing tips. You can also explore our full library of resume examples for more inspiration across industries.
Entry-Level Administrative Assistant Resume Example
Resume Summary
Motivated and detail-oriented administrative assistant with strong organizational skills and hands-on experience supporting office operations. Known for professionalism, accuracy, and fast learning. Eager to contribute to a team environment and provide excellent administrative support.
(If you’re new to the workforce, see more guidance in resume examples for jobs with no experience.)
Key Skills
- Calendar management
- Data entry
- Document preparation
- Customer service
- Microsoft Office (Word, Excel, Outlook)
- Multitasking & time management
Work Experience
Administrative Assistant Intern
BrightPoint Office Solutions | 2024
- Managed incoming calls and directed inquiries to appropriate staff.
- Assisted with filing and document organization to improve record accuracy.
- Prepared meeting materials and updated daily schedules for team members.
- Supported front-desk operations and improved visitor check-in efficiency.
Education
Associate Degree in Business Administration | 2023
Perfect for new grads or candidates transitioning into administrative support roles.
Experienced Administrative Assistant Resume Example
Resume Summary
Administrative Assistant with 4+ years of experience supporting executives, managing office workflows, and coordinating schedules in fast-paced corporate environments. Skilled in communication, document management, and handling confidential information. Proven ability to improve efficiency and streamline operations.
This summary follows best practices outlined in resume summary examples.
Key Skills
- Calendar & inbox management
- Travel coordination
- Meeting & event planning
- CRM software (Salesforce, HubSpot)
- Database management
- Vendor communication
- Report preparation
Professional Experience
Administrative Assistant
Northwest Financial Group | 2021–Present
- Managed complex calendars for 3 senior managers, coordinating 150+ meetings per quarter.
- Reduced scheduling conflicts by 30% using optimized calendar tracking systems.
- Prepared weekly financial reports and presentations using Excel and PowerPoint.
- Served as primary point of contact for internal teams and external partners.
- Implemented a new digital filing system, cutting document retrieval time by 40%.
Office Assistant
Stellar Marketing Agency | 2019–2021
- Supported day-to-day administrative operations including billing, filing, and client communication.
- Processed vendor invoices and maintained a 100% accuracy record.
- Organized office supplies and cut costs by 18% through more efficient ordering.
Executive Administrative Assistant Resume Example
Resume Summary
Executive Administrative Assistant with 6+ years of experience supporting C-level executives, coordinating complex projects, and managing confidential information. Expert in communication, travel logistics, high-level scheduling, and cross-department coordination. Known for anticipating needs, solving problems proactively, and enabling leadership productivity.
Senior roles like this often perform best with a combination resume format that balances leadership skills and experience.
Key Skills
- Executive-level scheduling
- Cross-functional communication
- Expense reporting
- Project coordination
- Travel & logistics management
- Meeting agendas & board materials
- Confidential document handling
Professional Experience
Executive Administrative Assistant
Horizon Technologies | 2020–Present
- Supported CEO and COO with calendar management, high-priority correspondence, and meeting preparation.
- Coordinated domestic and international travel, reducing travel expenses by 22%.
- Prepared board meeting packets, presentations, and confidential reports.
- Led cross-departmental communication during quarterly planning cycles.
- Improved executive productivity by implementing a streamlined task-tracking system.
Administrative Assistant Resume Example (Medical Office)
Resume Summary
Medical Administrative Assistant with 3+ years of experience scheduling patient appointments, managing medical records, and supporting healthcare teams. Knowledgeable in HIPAA compliance and insurance verification.
If you’re applying to regulated industries, make sure your resume is optimized using tips from how to optimize resume for ATS.
Key Skills
- Electronic medical records (Epic, Athenahealth)
- Patient scheduling
- HIPAA compliance
- Insurance verification
- Front-desk operations
- Billing & coding support
Professional Experience
Medical Administrative Assistant
CareWell Family Clinic | 2021–Present
- Scheduled 60–80 patient appointments daily with 98% accuracy.
- Verified insurance information and reduced billing delays by 35%.
- Maintained electronic health records and supported physicians with documentation.
How to Write an Administrative Assistant Resume (Step-by-Step)
Creating a strong administrative assistant resume is all about showcasing your ability to keep an office running smoothly. Employers want someone who is organized, reliable, tech-savvy, and great at communication. Follow this step-by-step guide to build a resume that stands out in the US job market.
1. Start with a Clear, Professional Resume Summary
Your resume summary should offer a quick snapshot of who you are, what you bring to the table, and the type of administrative support you excel at. Keep it concise, results-focused, and aligned with the job description.
Example (Experienced):
“Administrative Assistant with 5+ years of experience improving office efficiency through expert scheduling, documentation, and communication skills. Known for streamlining workflows, supporting executive teams, and delivering high-quality administrative support in fast-paced environments.”
Example (Entry-Level):
“Detail-oriented administrative assistant seeking to support daily office operations by applying strong organizational skills, multitasking abilities, and a proactive approach to problem-solving.”
If you have niche experience—such as supporting executives, working in medical offices, or managing bookkeeping—mention it upfront.
For more guidance, see how to write a resume.
2. Showcase Administrative Skills Employers Want
A strong administrative resume balances technical tools and soft skills. To refine this section, review our complete guide on resume skills.
Top Hard Skills
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Calendar and schedule management
- Travel planning and expense reports
- Data entry & accuracy
- Document preparation and proofreading
- CRM tools (Salesforce, HubSpot)
- Office equipment & supply management
- Records management
- Meeting minutes & correspondence
- Google Workspace
Top Soft Skills
- Communication (written & verbal)
- Organization & planning
- Attention to detail
- Problem-solving
- Adaptability
- Professionalism
- Multitasking
- Time management
- Team coordination
- Discretion & confidentiality
Use a mix of both skill types to show well-rounded capability.
3. Use Strong, Metric-Driven Bullet Points
Action-oriented language improves clarity and ATS performance. Use verbs from action verbs for resume to strengthen impact.
Strong Bullet Point Examples:
- “Managed calendars for 3 senior leaders and reduced scheduling conflicts by 30% through optimized workflows.”
- “Processed 200+ invoices per month with 100% accuracy, improving billing turnaround time.”
- “Handled 80+ inbound calls daily while maintaining a 95% satisfaction score.”
- “Implemented a new filing system that cut document retrieval time by 40%.”
- “Coordinated travel arrangements, saving the company an average of $1,200 monthly through vendor comparison.”
Use action verbs like: coordinated, managed, organized, executed, streamlined, updated, resolved, maintained, supported.
4. Include Certifications to Boost Credibility
Certifications show employers that you’ve invested in your professional development and have up-to-date technical skills.
Top Certifications for Administrative Assistants:
- Microsoft Office Specialist (MOS)
- Certified Administrative Professional (CAP)
- Google Workspace Certification
- QuickBooks Certification (for invoicing/bookkeeping roles)
- Project Management Basics (PMI) — helpful for office coordinator roles
- Typing & Data Entry Certifications
Even beginner-level certifications can help you stand out.
Administrative Assistant Resume Template
[Your Name]
[Phone] | [Email] | [City, State] | [LinkedIn URL]SUMMARY
A concise 3–5 sentence summary highlighting your administrative experience, key strengths, and major accomplishments.
SKILLS
Administrative Support • Calendar Management • Microsoft Office
Communication • Organization • Document Preparation • Customer Service
PROFESSIONAL EXPERIENCE
Job Title – Company Name | Dates
- Achievement with metric (e.g., improved, reduced, optimized)
- Key responsibility that shows impact
- Tools/software used (e.g., Outlook, Excel, Google Workspace)
Job Title – Company Name | Dates
- Achievement with metric
- Responsibility
- Office systems or processes managed
EDUCATION
Degree or Diploma | School Name | Graduation Year
CERTIFICATIONS
(Optional)
Common Mistakes to Avoid on an Administrative Assistant Resume
Avoid issues highlighted in resume mistakes that could cost you the interview, such as:
- Listing basic tasks without achievements
- Leaving out essential office tools like Outlook, Excel, or CRM platforms
- Writing long paragraphs instead of clear bullet points
- Using a colorful or overly designed template (not ATS-friendly)
- Forgetting to include metrics or measurable results
- Not tailoring your resume to the administrative role you're applying for
- Using vague summaries that don’t show expertise
A clean, organized resume shows that you can manage administrative tasks effectively—before the interview even starts.
